Make a Professional Document in Microsoft Word
Hello guys, in this article you can find out detailed information about How to Make a Proffectionanal Document in Microsoft Word in 2020. Please keep stay from starting to ending this article. I will explain Microsoft Word on the computer.
Microsoft Word is mostly used in each and every fieldwork. Such as preparing reports, prepared DPR(Detail Project Report), survey data collection, and so on. So friends if you can learn all about Using the process of Microsoft Word stay in this article. Different types of documents of any sector are to be prepared on the Microsoft Word computer.
Friends, I will discuss the setting, modification, and changes of Microsoft word. In this article, you can find out the following topics about How to Make Professional documents in Microsoft Word.
The points which are included in this article listed below.
- Different types of formats and documents with different styles.
- Table working in MS word processing.
- Insert different types of the clip art used in MS word.
- Different types of work with graphics and equations of work in Microsoft Word.
These are today’s topics. So friend stays starting to the end of this article. After complete reading this article you may go to make one of the best quality document in Microsoft word. Let’s go to the details ¤》》
Styles
First of all, I will discuss the Style of the document in Microsoft Word. The style is the most important part of Microsoft word. This is the usable part for making any document. The style is used for the stylist’s performance of the document. So friends without style the document is not professional.
The use of style in Microsoft word will allow you to quickly format a document with a consistent and professional look of any document in MS word processing.
How to use styles in Microsoft Word?
Many styles are already in Microsoft word ready for you to use. To view the available styles then click the more styles dialog box on the Styles Group in the Home Tab.
To apply a style:
Select the text.
Click the more option from the Styles group of the Home tab.
Click any type of style which you want for the document.
How to Creating New Styles in Microsoft Word?
If you can create the style at one time and then regularly use it for any document of the format of style. There are two ways to do this: New Styles or Quick Styles.
New Styles
To create a new style:
Click the styles option from the Styles group of the Home tab.
A styles pane will appear on the right side of the word screen.
Click the New Style button from the style pane.
A dialog box will appear.
Complete the New Style dialog box.
Below that dialog box, you can select the Quick Style List or make it available only in this document.
New Quick Style
To create a style easily:
Insert your cursor anywhere in the chosen style.
Click the more option from the style group of the Home tab.
Click Save Selection as New Quick Style.
A dialog box will appear.
Give the style name in the dialog box.
Click OK from the dialog box.
Style Inspector
Insert the cursor anywhere in the text that you want to explain the style.
Click the style option from the style group of the Home tab.
Style pane will appear on the right side of the word screen.
Click the Style Inspector button from the style pane.
How to add Tables in Microsoft Word?
Tables are used to display data in a table format. The table is also the most important part of Microsoft word. So now talking about the table of Microsoft word.
Create a Table
To create a table do the following:
Place the cursor on the page where you want to insert a new table.
Click the Insert tab of the ribbon.
Click the Tables Button on the Tables Group. You can create a table in one of four ways:
Highlight the number of rows and columns.
Press insert Table and put the number of rows and columns on the table.
Another way also uses to insert a table is by clicking Draw Table and entering the rows and columns numbers.
Click Quick Tables and choose a table.
How to Enter Data in a Table?
Place the cursor in the cell where you wish to enter the data.
Begin data typing.
Modify the Table Structure and Format a Table
To change the structure of a table, click the table in Microsoft word and notice that you have two new tabs on the ribbon bar: Design and Layout.
On the Design Tab, you can choose:
Table Style Options
Table Styles
Draw Borders
To change the format of a table, click the table option, and then click the layout tab on the ribbon bar. This Layout tab allows you to:
View Gridlines and Properties of the table in the Microsoft word[From the Table Group]
Insert Rows and Columns [From the Rows and Column group]
Delete the Table, Rows, and /or Columns [From the Rows and Columns group].
Merge to Split cells [From the Merge Group ]
Align text within the cells of the table box and change text directions in the table box[Alignment group].
Graphics
Microsoft word 2007 to 2020 is the latest version of Microsoft word. Each and every Microsoft word can apply the following component. A friend I will show all the systems is for Microsoft word 2007 to 2020.
Microsoft word allows you to insert special characters, symbols, pictures, illustrations, and watermarks in MS word processing.
Insert symbols and special characters
Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:
Place your mouse cursor in any space of the document where you want to insert the symbol.
Click the insert on the ribbon.
Click the Symbol button on the Symbols Group.
Choose the appropriate symbol.
Insert equations
Microsoft word also allows you to insert mathematical equations in the engineering sector. To access the mathematical equations tool:
Place your cursor in the document where you want the symbol.
Click the insert on the ribbon.
Click the Equation button on the symbols group.
Choose the appropriate equation and structure or click insert New equation.
To edit the equation click the equation and the Design Tab will be available in the ribbon.
Insert Clip art
Microsoft word allows you to insert any type of engineering clip art into a document. To insert clip art do the following:
Place your cursor in the document where you want to insert it.
Click the Clip Art button from the illustration group of the insert tab.
The clip art pane will appear on the right side of the screen.
Choose the clip art from the pane which you want to insert in your document.
Now, you get the clipart image in your document. You can resize it and place it in the desired place of your document.
How to insert pictures in Microsoft Word?
To insert a picture in Microsoft word following points follow:
Place the mouse cursor in any space of the document where you want to add the picture.
Click the picture button from the illustration group of the insert tab or insert the ribbon bar at the top of the window
Insert picture dialog box appears.
Browse the picture from the box and select it.
Click insert from the insert picture dialog box. Then after you can get pictures in your document in Microsoft Word.
How to insert or add smart art in Microsoft Word?
Smart art is a collection of graphics you can utilize to organize information within your document. It includes timelines processes or workflow. To insert Smart Art follow the instructions:
Place your mouse cursor in any space of the document where you want to insert the Smart Art.
Click the SmartArt button from the illustration group of the insert tab.
Smart Art Graphic dialog box appears.
Choose the Smart Art type or style from the box.
Click the OK button.
How to Resize Graphics in Microsoft Word?
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want to resize pictures.
How to set a watermark in Microsoft Word on the document?
A watermark is a translucent image or text that appears behind the primary text in any document.
To set the watermark follow the instructions :
Click the Page Layout tab in the ribbon
Click the watermark button in the Page Background Group in Microsoft word.
Click the watermark you want to set in the document or click cursor watermark and create your own watermark.
If you want to remove the created watermark from the document, follow the steps above, but click Remove Watermark.
Proofreading a document.
This is the most important part of Microsoft word processing. More than more features are included on these pages. Without proofreading, documents can’t be like a professional. So friends, now discuss the proofreading of documents.
There are many features to have you proofread your document. These include spelling and grammar, thesaurus, AutoCorrect, Default Directory, and Word count.
How to check and correct Spelling and Grammar in Microsoft word too easily?
To check the spelling and grammar follow the following instructions:
Place the cursor at the beginning of the document or the beginning of the section that you want to check.
Click the Review tab.
Click Spelling and Grammar from the Proofreading Group.
Spelling and Grammar dialog box will appear.
Errors Will be displayed with suggestions in the box.
Choose appropriate spelling and click change or change all.
If you wish to check the spelling of an individual word you can right-click any word that has been underlined by word and choose a substitution.
How to proofread Thesaurus in Microsoft Word?
The Thesaurus allows you to view synonyms and antonyms.
Click Thesaurus from the Proofing group of the review tab.
A search pane will appear right side of the screen with synonyms.
You can also edit the Thesaurus by right-clicking the mouse in any word and choosing Synonyms on the menu.
How to set Customize AutoCorrect in Microsoft Word?
You can set up the Autocorrect tool in word to retain certain text the way it is. To customize AutoCorrect follow the instructions :
Click the Microsoft Office Button and click the word option.
Click the Proofing tab and click the AutoCorrect option from the box.
An autoCorrect dialog box appears. Now you can specify words you want to replace as you type.
How to create a New Default Dictionary in Microsoft Word?
Open you will have a business or educational jargons that may not be recognized by the spelling and or grammar check in words. You can customize the dictionary to recognize these words.
Click the Microsoft Office Button and click the word option.
Click the Proofing tab and click the Custom Dictionaries option.
Click the edit word list.
Type in any words that you may use that are not identified by the current dictionary.
Page Formatting in Microsoft Word.
Modify Page Margin in Microsoft word of the document page.
For the page Margins following instructions can use:
Click the Page Layout tab on the ribbon.
On the Page Setup Group, click Margins.
Click a Default Margin, or
Click Custom Margins and complete the appears dialog box.
Click the Ok button.
How To change the Orientation, Size of the Page, or Columns?
Click the page layout tab on the ribbon.
On the Page Setup Group of the document, click the Orientation, Size, or Columns drop-down menus on the MS word.
Click the appropriate choice.
How to Apply page Border and color?
To apply a page Border of color do the following:
Click the Page Layout tab on the ribbon.
On the Page Background group, click the page color or page Border drop-down menus.
How to insert Common Header and Footer Information?
To insert Header and footer information such as page number date or title first, decide if you want the information in the header or in the footer. Follow the instructions:
Click the Insert tab on the ribbon.
Click Header or Footer.
Choose a style.
The Header and Footer Design tab will display on the ribbon.
Choose the information which you would like to have in the header or footer of the document (like date, time, page number, etc.) Or type in the information you would like to have in the header or footer of the document.
How to create a Page Break?
To insert a page break follow the instructions:
Click the Page Layout tab on the ribbon.
On the Page Setup Group, click the Break Drop Down menu.
Click Page Break.
How to insert a Cover page in the document?
To insert a cover page follow the instructions:
Click the Insert tab on the ribbon.
Click the cover Page button on the Pages Group of the MS word page.
Choose a style for the cover page.
Insert a blank page
Click the Insert Tab on the ribbon.
Click the Blank Page Button on the Page Group.
What are Macros?
Macros are advanced features that can speed up the editing or formatting of the document in Microsoft Word.
They can record Sequences of menu selections that you choose so that a series of actions can be completed in one step.
How to Recording Macros in MS word?
Follow the following instructions:
Go to the View tab.
Press the macros.
Click record macros.
Record Macros dialog box appears.
Enter a name (without space)
Click whether you want it assigned to a button [On the quick access toolbar] or the keyboard.
Quick Access Toolbar is used the assign the macro. Follow the instructions:
Click a macro Button
Under the Customize Quick Access Toolbar, select the document for which you want to macro available.
First, choose the Commands, Click the Macro Which you can Record.
Click add.
Click the OK button to begin Recording the Macro.
Perform the actions which you want to record in the Macro in MS word.
Click Macro.
Click Stop Recording Macros.
Using a keyboard shortcut to assign a micro button:
Click on the keyboard in the Press New Shortcut Key box, type the sequence of keys that you want, and click Assign.
Click Close to begin Recording the Macro.
Perform the actions recorded in the Macro of MS word.
Click Macro.
Click Stop Recording Macros.
How to run a Macro?
Running a Macro depends on whether it’s been added to the Quick Access Toolbar or it’s been given a Keyboard Shortcut.
Run a Macro from the Quick Access Toolbar, then click the Macro icon on the MS word screen.
By using the keyboard for the running of Macro, simply press the key which you have programs to run the Macro.
How to Create or insert a Table of Contents for the document in Microsoft Word?
To create the table of contents follow the following instructions:
Put your mouse cursor in the document where you want to insert or create a Table of Contents. Click the References tab.
Click the Table of Contents button.
How to update the Table of Contents in MS Word?
If you have added or removed a heading or another rebel of contents entries you can update by:
Apply to head or mark individual entries as directed above.
Click the Reference tab in the ribbon.
Click the Update Table.
How to delete the Table of Contents of the document in Microsoft Word?
Thump the References tab on the ribbon.
Select Table of Contents.
Click Remove Table of Contents.
Lists in the Microsoft word processing
A friends list is the very most important in any type of document prepared on Microsoft word. List allows you to format and organize text with numbers bullet or in an outline format.
How do add bullets and numbers to the document?
Bulleted lists have bullet points numbers lists have numbers and outline lists combine numbers and latter depending on the organization of the list.
To add a list to the existing text in the document of Microsoft Word:
Select the text in the document in which you want to make a list.
Edit the Paragraph group on the Home tab, and click the Bulleted or numbered lists button.
To create a new list in Microsoft word:
Place your cursor in the document where you want to add the list form of the text.
Click the Bulleted or Numbered list button.
Begin typing Bulleted and number formatting.
Formatting list
The bullet image and numbering format can be changed by using the Bullet or Number dialog box.
Select the entire list to change all the bullets or numbers or place the cursor on one line within the list to change a single bullet.
Right-click.
Click the arrow next to the Bulleted or numbered list and choose a bullet or numbing style.
How to insert a footnote in Microsoft Word?
Some types of academic writing utilize footnotes. To insert a footnote:
Press the References tab on the ribbon.
Click insert footnote.
Begin typing the footnote.
Friends these above points are the most important and usable in Microsoft word processing. These are the most used for making one of the best quality documents in Microsoft Word. So you can apply this usable thing to your document in Microsoft word. Then you can prepare the best quality professional document in Microsoft word.
Friends, I hope this article is helpful and informative for you. If this article is very useful for your complete work in Microsoft word please give me feedback in the comment.